The selection of at-large committee members, if any, will be determined by a vote of the Board. The committee members will take office at the conclusion of the fall meeting of the TSC Board, with the first order of business being to select a Chairman, Treasurer, Time Standards Chair, fill any declined memberships and create any sub-committees deemed necessary.

III. ELIGIBILITY
All TSC competitors must be currently registered athlete members of USA Swimming. A swimmer entering any meet whose team has not paid the $50.00 team fee must enter the meet as “unattached” and can not represent his/her club. This should be included in ALL meet informations, so meet directors can take appropriate action.

IV. MEET BIDS & FEES
A) A $150.00 bid fee for all TSC meets will be forwarded to the TSC treasurer at, or immediately following, the annual TSC meeting at the last meet of the calendar year. If payment is not received by the combined TSC/TSA fall meeting, the team will forfeit the meet, and the bid is open to teams that have bid fee ready for payment at the combined TSC/TSA fall meeting. The TSC Board will vote on which bid to accept for each scheduled meet.

B) Should a team be unable to meet the commitments of its bid, the meet shall be returned to the Texas Senior Circuit and will be re-bid.

V. OFFICERS & DUTIES
A) The Chairman presides over all scheduled and unscheduled meetings, notifies the Board at least 15 days in advance of any unscheduled meetings, and develops the agenda for all TSC Board meetings.

B) The Executive Director shall be hired by the TSC Board at an annual salary, to be approved in the annual budget, approved by the Board and paid in two (2) installments – January and July. The TSC shall also pay $200 for travel expenses to TSC Board meetings (plus air fare for any meeting in Midland or El Paso).

The Executive Director shall:
· publish minutes of all TSC Board meetings;
· electronically distribute notices of all upcoming meetings to the Board and members;
· assist the Treasurer in preparing the membership roster for distribution to all TSC members;
· assist the Chair in preparation of agendas for all meetings;
· revise the TSC by-laws, as directed by the TSC Board;
· assist the Time Standards Chair in the publication and distribution of time standards;
· research and complete reports for the TSC Board;
· assist meet hosts in the development and proofreading of meet information, to ensure compliance with all TSC rules, policies and procedures;
· assist meet host in recruiting out-of-state/section teams;
· prepare any contracts for approval by the TSC Board;
· assist the TSC webmaster in the maintenance of the TSC webpage www.TexasSeniorCircuitSwimming.org; and
· sends emails to each registered team in January billing them for their annual registration fee for the upcoming year; due paid to the TSC treasurer by January 31.

C) The Treasurer receives bid fees for swim meets, membership applications and fees, for deposit into the TSC account; provides a current membership list to the TSC Board at each meeting; develops an annual budget to be presented to the TSC Board at the combined TSC/TSA fall meeting; and sends emails to each registered team in January billing them for their $50.00 registration fee for the upcoming year, due to the TSC treasurer by January 31.

The Federal Taxpayer Identification Number (TIN) for the Texas Senior Circuit is 51-0481039.

D) The Time Standards Chair monitors the demographics of Texas Swimming and prepares time standards based on those demographics, meet participation history and desired meet size.

E) Athlete representatives from any Texas LSC participating in any TSC competition are welcome to participate in any scheduled and unscheduled meeting of the TSC. The athlete(s) will have a voice, not a vote, at all meetings.

F) The Meet Referee of each TSC meet will be invited to participate in any scheduled and unscheduled meeting of the TSC. The Meet Referees will have a voice, not a vote, at each meeting.